Top Business Tools That We Swear By

Business Tools

Technology has changed the way entrepreneurs manage their businesses. It plays a pivotal role more than ever before. Whether they are for project management or marketing, these innovations – apps, particularly – have the power to bring massive revenue to your company. In this story, we discuss 10 of the best business tools you should have to successfully run your business.

1. KanbanFlow

Keeping track of employees’ workloads is a stress for many business owners. Say goodbye to the stresses with KanbanFlow. Using this tool, you can efficiently assign tasks, schedule deadlines, upload files, and even create a visual graphic detailing your employees’ workflows. 

Key Features:

  • The kanban board
  • Real-time collaboration
  • Time tracking 
  • Analytics and reporting 
  • Integrations

2. Notion

If your workspace is doing so many things, don’t be afraid – just keep moving forward. Notion is your all-in-one productivity software that provides literally everything you need. These include notes, kanban boards, wikis, databases, reminders, and calendars. Make use of these features according to what suits you and your business best. 

Key Features:

  • All-in-one workspace
  • Customization and flexibility
  • Real-time collaboration
  • Integrations
  • Knowledge management

3. Trello

Another impressive project management and productivity app is Trello. Created in 2011, this kanban-style list-making software has now garnered almost five million users, including colossal organizations like Google and Visa. 

Some of the things you can do on Trello is organizing projects and clients, forecasting work, planning ahead for your workload, and so much more. Creative teams love using Trello.

Key Features:

  • Boards, lists, and cards
  • Views to track and manage tasks
  • Automation
  • Power-ups
  • Templates

4. FullContact

Having a huge network is part of a successful business. But, managing these contacts can get messy. Instead of relying on the generic contact list on your phone or laptop, you can streamline everything on FullContact. This contact management app can do the hard work for you. 

Key Features:

  • Identity resolution
  • Data enrichment
  • Real-time signals
  • Privacy-centric solutions
  • Integration capabilities

5. Notes By Apple

For business owners who are minimalists and prefer the classic, Notes is for you. This note taking app is very basic, but there’s a lot to love about it. After all, making sure you can note the stuff you need to remember in the future is part of running a successful business. 

With Notes, you can create working lists of things to remember, links, quotes, articles to read next, and more. 

Key Features:

  • Powerful note-taking
  • Organize and search
  • Collaborate
  • Bring your notes anywhere
  • Easy to download

6. Dropbox

Dropbox is what you need for better admin management. It may have been existing since 2007 – quite old – but it still is one of the best cloud storage and file sharing tools trusted worldwide. It has over 700 million users. The way Dropbox works is incredibly simple. 

Key Features:

  • Cloud storage
  • File sharing and collaboration
  • Automatic backup
  • Document management 
  • Integration and automation

7. Wire

A secure communication is among the first things business owners are looking for. One of the last things they want to encounter is for their calls to get hacked. Not when you use Wire.

Wire is latched with end-to-end encryption. With this, you can be more confident to make calls and text, as well as send photos, videos, music, GIFs, drawings, and a whole lot more.  

Key Features:

  • End-to-end encryption
  • Cross-platform support
  • Secure conferencing
  • Zero-knowledge security
  • Federation capabilities

8. Calendly

We bet. You wouldn’t know how to compose yourself if you miss an important meeting with a client just because you forgot when it was supposed to happen. With Calendly, you can schedule meetings without spending too much time and effort going back-and-forth in your emails. 

Key Features:

  • Automated scheduling 
  • Integration with other calendar apps
  • Team scheduling 
  • Customizable workflows
  • Embedded scheduling

9. Adobe Sign

The days of paper trails are gone. They are not cohesive. Nowadays, electronic document signing is the better option. One of the most popular tools for this is Adobe Sign. It makes it easier to send, track, and collect e-signatures. Sign documents, such as contracts, with just a click. 

Key Features:

  • Digital signatures
  • Compliance and security
  • Tracking and notifications
  • Customizable according to your branding
  • Mobile-friendly

10. Buffer

Last but definitely not least is Buffer, a streamlined social media management platform. In a world where social media presence is the name of the game, you can’t make this happen without the right management. Buffer is the solution for you. Make sure to include this in your business tools.

Key Features:

  • Efficient social media scheduling
  • Content management
  • Reporting 
  • Team collaboration
  • Engagement tools

11. Canva

Yes, still loving Canva. There is no other tool for designing that is as quick and easy to use. It’s fairly inexpensive for the paid version (but you can also use it for FREE), has a great user-interface, and is perfect for any simple design needs. If you want to move into animation, I’d recommend Crello.

Key Features:

  • Wide catalogue of free and paid templates, assets, and graphic design materials
  • Easy to use features and collaboration
  • Innovative and consistent branding
  • Promotes design productivity to both designers and non-designers

12. Google Analytics

This one almost deserves no explanation, as Google Analytics has proven to be the backbone to any company’s analytics. Google Analytics goes beyond just website traffic – you can use it to track all of your social media marketing. You really shouldn’t bother doing any social unless you have Google Analytics integrated with all your digital efforts.

Key Features:

  • Reporting on sales and revenue
  • Valuable insights on your customers demographics and behavior
  • Data sources for traffic boost and rank optimization
  • Companion to future goals

13. Zoom

Our favorite video call app because Zoom allows the calls to be recorded, has group call features for our on-demand business coaching and training services. It hardly ever crashes, is easy to set-up, and the app is a dream to work with. Buh-bye, Skype.

Key Features:

  • Cost-effective communication
  • High capacity of maximum participants
  • Easy join
  • Team collaboration
  • Engagement tools

14. Xero

We opted to try Xero for our accounting, reporting, invoicing, and payment needs and we have never looked back. The integration with Stripe and PayPal is awesome, and the interface is nice to use. Clients love the fact that they can pay with credit card with one click on their invoice. One of the must-have business tools!

Key Features:

  • Easy to use, secure and affordable accounting system
  • Can handle large data of clients
  • Automated for faster transactions
  • Offers flexible plans and extensive customer support


This has been our holy grail for Instagram scheduling and analytics. You can use Onlypult from your desktop (woo!), you can bulk upload, create stories, make carousel posts, and anything else you need to do on Instagram. It really makes the Instagram posting and the social listening process a heck of a lot easier, and it keeps track of your engagement.

Key Features:

  • Management of multiple accounts
  • Easier post scheduling and publishing
  • Enhances team collaboration
  • Ability to track competitors
  • Engagement tools
  • Insights, reports and analytics


We definitely saved the best for last. Crowdfire is a serious social media game changer! Their features are off the hook, and the new updates make the tool even more amazing than it was before. They provide you with content suggestions that you can easily schedule and it keeps track of all of your own blogs so you can easily share and schedule. The tool allows you to unfollow people on Twitter, follow users following your competitor’s accounts, AND shows you inactive followers so you can unfollow dormant accounts. You can also quickly conduct keyword and hashtag searches. Do we need to say more? ‘Cuz there is definitely more it can do! But, we’ll leave you some surprises.

Key Features:

  • Array of marketing tools
  • Content curation tool
  • Widely accessible
  • Advocates growth

With several business tools and applications available around, it can be challenging to make the right choice. Consider the following essential factors when selecting your business app: the reputation and experience of the developer, client testimonials, pricing, support team, security, and location compatibility. The best tools can propel your business to newer horizons.

What has been your go-to business tools this year? Tell us on our Facebook Post

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